PolicyIQ
One policy-governance platform inside Microsoft 365: version-controlled documents, mandatory acknowledgments, automated review cycles and a complete audit trail.
Wave 1 · Available95% acknowledgment rateIn your tenantKing IV · POPIA
DWxTender Management
One AI-assisted tendering platform that runs entirely inside Microsoft 365, from RFP to award, with blind evaluation and a full audit trail that makes every decision defensible.
Digital Workplace eXcellence (DWx)
Tender Management
Product
Available65% faster tender evaluation100% audit-compliantIn your tenant
- Category
- Tendering & procurement
- Built on
- Microsoft 365 + Azure OpenAI
- Data residency
- Stays in your tenant
- Availability
- Available
Tenders leak bias. Awards get challenged. Your trail can't prove it was fair.
Tender pipeline · live
Tender Management- On track
Tender T-2041 · Data Centre Refresh
Under evaluation · 7 compliant bids · panel scoring 60% done
- At risk
Tender T-2038 · Facilities Management
Compliance check: only 2 bids meet mandatory criteria, below 3-bid threshold
- On track
Tender T-2044 · Fleet Leasing (3-year)
On track, closes in 3 days; lead bidder's mandatory tax clearance is missing
The system checks compliance, not just status. The third tender reads on-track, and it would award to a bidder missing a mandatory document. Flagged before you sign.
What it delivers
- 65%
- Faster tender evaluation
- 40%
- Less specification ambiguity
- 100%
- Audit-compliant awards
- 0
- Bid manipulation risk
AI-assisted bid comparison and auto-aggregation compress evaluation cycles from weeks to days.
The Specification Analyser catches vague requirements and missing clauses before publication.
Every action logged and every decision documented. A full audit pack for any tender in one click.
Blind scoring hides vendor identities and cross-scores. Collusion, favouritism and bias designed out.
Scoring lives in spreadsheets. Bids live in inboxes. Your award can't prove it was fair.
Manual bid evaluation
Evaluators score in spreadsheets, with no standardisation, no blind scoring and no defensible trail. Every award is a challenge waiting to happen.
Compliance gaps
Incomplete specs, missed deadlines and undocumented adjudication. The gaps only surface once a losing bidder lawyers up.
Ungoverned data
Tender documents in email, bids on shared drives, vendor financials in third-party SaaS your IT cannot see, govern or audit.
DWx Tender Management replaces the sprawl with one platform that runs inside Microsoft 365, with blind evaluation, committee adjudication and AI-assisted scoring that make every award defensible. The AI assists; your people decide.
Built for the defensible award.
Three AI-assisted engines that speed the analysis, and the governance workflows that make the decision stand up to audit. AI assists; humans always make the final call.
01
Bid Comparison Engine
AI-assistedAuto-scores and ranks bids against your weighted criteria, flags pricing outliers and non-compliant responses, so evaluators judge merit, not spreadsheets.
02
Specification Analyser
AI-assistedReviews tender specs for ambiguity, missing mandatory clauses and compliance gaps before publication, cutting post-publication addenda by up to 40%.
03
Vendor Risk Scorer
AI-assistedProfiles bidder risk from performance history, financial indicators and compliance record, objective context alongside the panel's scoring.
04
Blind Evaluation Scoring
GovernancePanellists score without seeing vendor identities or each other's marks. Bias, collusion and favouritism designed out of the process.
05
Adjudication Committee
GovernanceStructured committee approval with quorum tracking and documented rationale. Every decision timestamped, signed and evidenced.
06
Immutable Audit Trail
GovernanceEvery action from creation to award logged with identity, timestamp and IP. A complete, tamper-evident record held in SharePoint.
Everything you need for compliant tendering, in one place.
Tender Creation & Spec Builder guided templates, mandatory fields
Publication & Distribution vendor panels, automated notifications
Bid Submission Portal deadline-locked, timestamped, tamper-evident
Weighted Scoring Criteria price, technical, B-BBEE, locked pre-evaluation
Evaluation Panel & Blind Scoring identities hidden, auto-aggregated
Adjudication Committee Workflows quorum, documented rationale
Award & Regret Letters auto-generated from approved templates
Tender Register & Status Tracking draft to awarded, one view
Vendor Panel Management categorised, compliance docs, history
Full Procurement Audit Trail immutable, held in SharePoint
What third-party e-procurement SaaS can't do.
Compared with the platforms most teams bolt on around Microsoft 365: SAP Ariba, Bonfire, In-Tend, and spreadsheet-based processes.
| Capability | DWx Tender Management | Third-party e-procurement SaaS |
|---|---|---|
| Runs inside your Microsoft 365 tenant | ||
| Zero tender and bid data leaving your environment | ||
| Priced per tenant, no per-seat SaaS fees | ||
| Blind evaluation with a full audit trail | ||
| AI-assisted bid comparison and spec analysis |
A tailored view for every seat at the table.
Procurement Manager
Watertight specs, defensible awards
“I run 20 active tenders and need every spec airtight and every award defensible, without drowning in spreadsheets.”
Evaluation Panel
Score on merit, without the bias
“Let me evaluate bids on merit alone: no vendor names, no visibility of what other panellists scored.”
CFO / Accounting Officer
Audit-ready in minutes, not weeks
“When the Auditor-General asks why we awarded this contract, I need the full record, spec to signed award, in minutes.”
How you get started
- 01
Discovery
A commitment-free call to map your process and compliance needs against the platform.
- 02
Deploy
We deploy the SharePoint Framework solution into your tenant and configure the Azure OpenAI engines. Nothing leaves your environment.
- 03
Run
Your teams work in the tools they already use. The agentic engines run proactively from day one; humans approve every consequential decision.
Enterprise-grade · Microsoft-native
It runs in your tenant. Microsoft bills you directly.
Built on Azure OpenAI with no black-box dependencies and no data lock-in. Tender Management runs in your Azure subscription in South Africa North, tender documents, bids and scoring never leave your environment, and you remain the data controller under POPIA.
Azure paid direct to Microsoft. First Digital does not mark up Azure.
Azure OpenAI · GPT-4oSharePoint OnlineMicrosoft TeamsMicrosoft GraphAzure FunctionsSPFx · React · Fluent UI
Per tenant
Azure consumption billed direct by Microsoft. No per-seat fees.
Summary & benefits
- Awards that stand up to audit and to legal challenge
- Bias, collusion and favouritism designed out by blind scoring
- Specification ambiguity caught before publication, not after an addendum
- A complete, tamper-evident record for every tender, in one click
- No per-seat SaaS costs
Take Tender Management with you.
The official DWx Tender Management product explainer, the same one-page brief our team hands over.
Run your next tender in your tenant.
Stand DWx Tender Management up on a live tender. Two weeks to see blind evaluation and an audit-ready trail on a real award.
Book a tender pilotMore from Digital Workplace eXcellence (DWx)
Worth a look next.
ContractIQ
One AI-powered contract lifecycle platform inside Microsoft 365, with agentic AI that flags risky clauses and looming renewals weeks before they cost you.
Wave 1 · Available9.2% of revenue lost to poor CLMIn your tenantZero per-seat fees
Risk & Audit
One enterprise risk and audit platform inside Microsoft 365, with AI that surfaces escalating risk before it becomes an incident and tracks every finding to closure.
Available60% faster risk identificationIn your tenantKing IV · POPIA
Get in touch
Got a problem worth solving?
Let’s talk.
Send us the gist of what you are trying to do. The right person from First Digital will be in touch within a working day.